Apply now »

Team Assistant

Location: 

Yaounde, CM

  • Grade : GS6 
  • Position No. : 50071221 
  • Posting Date: 04/24/2024 
  • Closing Date : 05/23/2024 

0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

THE BANK:

 

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten -Year Strategy (2023 – 2032) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified, namely: Energy, Agro-business, Industrialization, Integration and Improving the quality of life for the people of Africa.

 

 

THE POSITION:

The job of Team Assistant which falls under General Support Services that provides administrative support for the smooth running of the Department, ensures that the Manager is freed from all tasks which could otherwise impede the efficient discharge of high duties and responsibilities.

Each Department has its unique functions, but the Team assistant works more or less uniformly irrespective of the Departments to assure hitch-free operations within the office of the respective Manage rate.

 

Accordingly, the Team Assistant’s job facilitates and contributes to the success of the Manager in performing his/her role for the achievement of the High 5s.

 

KEY FUNCTIONS:

 

Under the General guidance and overall supervision of the Manager, the Team Assistant will perform the following:

 

  1. WORK FLOW MANAGEMENT
  1. Receive and register all incoming and outgoing documents of the Department.
  2. Ensure that documents presented for Manager’s signature are complete, with necessary attachments and background documents.
  3. Draft general or administrative correspondence on own initiative or on the basis of instructions and finalize for the Manager's signature.
  4. Verify that outgoing correspondence is presented in accordance with the Bank’s accepted formats and check on probable typographical errors, presentation, completeness and procedural accuracy of all documents submitted to the Manager for clearance, approval or signature.
  5. Review and classify priority and important correspondences and submit accordingly.
  6. Follow-up and ensure that target dates and deadlines are met using appropriate tracking tools, and that correspondence and queries are responded to in a timely manner.
  7. Channel correspondence for action by the Manager or send directly to the concerned Division, if necessary.

 

  1. COMMUNICATION AND LIAISON

 

  1. Receive visitors and telephone calls with tact and discretion, and act according to the nature and urgency of each, including redirecting to the concerned divisions, as appropriate.
  2. Screen Manager's calls/visitors, make appointments for visitors to meet the Manager or the Division Manager concerned.
  3. Provide background information to the Manager for appointments with official visitors and/or staff members.
  4. Relay information between Manager, Division Managers and other staff members of the department.
  5. Follow up on work deadlines with Division Managers.
  6. Schedule weekly team and ad hoc meetings for the Manager, according to schedules and Manager's Agenda for the week.
  7. Arrange time and venue for meetings, collect necessary background materials of meetings needed from the relevant Departments/Divisions; Remind Division Managers and other staff members about scheduled meetings.

 

 

  1. RECORD KEEPING AND DOCUMENTATION
  1. Maintain a filing system in both hard and soft copies to meet the needs of the Department.
  2. Keep a weekly calendar of activities that shows all meetings to be attended by the Manager as well as by other staff members. It also includes all external visits to the Department.
  3. Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's staff, checking their availability and ensuring they have the appropriate briefing files and documents.
  4. Maintain Contact address / Mailing Managery of partners working with the Department.

 

  1. OFFICE ADMINISTRATION
  1. Make travel arrangements for the Manager including tickets, hotel reservation, etc.
  2. Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions.
  3. Perform other office administration tasks (photocopies, emails) when the need arises.

 

COMPETENCIES (skills, experience and knowledge)

 

  1. Hold at least a bachelor’s degree in Business Management, Commerce, Administration or related discipline.
  2. Training in secretarial Science and/or Administration and Office Management is advantageous.
  3. Have a minimum of four (4) years of relevant and practical experience in administrative and secretarial roles, in similar offices of international Organizations, Development Banks or similar institutions.
  4. Having private sector experience will be an added advantage.
  5. Good knowledge of administration and office support services, including systems and procedures.
  6. Good coordination skills - methodical and self-organized.
  7. Demonstrable commitment to delivering excellent customer service focused reception and administration service.
  8. Good interpersonal, planning and organizational skills.
  9. Ability to think quickly to respond to immediate requests.
  10. Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving.
  11. Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.).
  12. Communication.
  13. Problem Solving.
  14. Client Orientation.
  15. Team working.
  16. Operational Effectiveness.
  17. Innovation and Creativity.
  18. Attention to detail.
  19. Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
  20. Competence in the use of standard Microsoft Office applications (Word, Excel, Access, PowerPoint, SAP and/or other integrated document management system).

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”

000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

Apply now »