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BATCH RECRUITMENT OF SHORT-TERM STAFF - OPERATIONS/ RESEARCH/ PROJECTS ASSISTANT

Location: 

VL

  • Grade : GS6/7/8  
  • Position No. :  
  • Posting Date: 09/18/2024 
  • Closing Date : 10/09/2024 

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THE BANK:

 

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2024 – 2033) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely, energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.

 

THE CONTEXT

The African Development Bank, from time to time, needs extra services provided by persons other than its permanent staff to assist with additional activities not covered in the normal work program; replacement of regular personnel who are absent over long periods; and to occupy vacant positions within the time limits set by the Bank.

The Bank aims to recruit candidates who possess the relevant academic background/training, experience, and in-depth technical knowledge in the required disciplines.

This batch recruitment is meant to constitute a pool of recommended candidates, to fill various positions of Operations/ Research and Projects Assistants at GS6/7/8 grade levels, Short – Term Staff (STS) within the Bank, as the need arises.

 

THE POSITION:


 

The Short-Term Staff (STS) which falls under General Support Services that provides administrative and technical support for the smooth running of the Team, ensures that the Head of Department/Division or Country Manager is freed from all tasks which could otherwise impede the efficient discharge of higher duties and responsibilities.

 

Each Team has its unique functions, but the STS works more or less uniformly irrespective of the Team to assure hitch-free operations within the Team of the respective Department/Division/Country Office.

 

Accordingly, the STS’s job facilitates and contributes to the success of the Head of the Department/Division/Country Manager in performing their jobs effectively in furtherance of the Bank’s strategy for the achievement of the High 5’s.

 

KEY FUNCTIONS:

 

Under the General guidance and overall supervision of the Department/Division/Country Office Manager, the STS will perform the following duties and responsibilities, depending on the assigned role:

 

  1. OPERATIONS ASSISTANT

 

  1. Create and maintain Complex/Department/Division/Country Office database, perform any task related to data entry and analysis as required, and ensure information is updated in physical and electronic filing systems (server shared Sankofa).
  2. Monitor program activities through data management in SAP, SRAS, BPPS, RRS and other systems, and ensure that information on Bank-financed projects is regularly updated.
  3. Support the Complex/Department/Division/Country Office and administrative staff in the preparation of planning and information documents, drawing on the information kept in the databases.
  4. Monitor acquisitions and other requests for no objection received for all projects managed by the Complex/Division/Country Office.
  5. Prepare monthly, quarterly and ad hoc reports on the division’s portfolio management and performance; report on borrower’s fulfilment of the general and specific conditions applicable to loans and grants, for example audits.
  6. Analyze supervision data, disbursement vouchers, and data concerning the cancellation of active project loans of the division’s portfolio, and in particular performance reports, paying special attention to risky projects.
  7. Coordinate preparation and monitoring of the administrative budget.
  8. Participate in identification of resource requirements, preparation, submission, and administration of the budget; recommended, if necessary, reallocation of funds, coordinate data on mobilization of bilateral resources.
  9. Coordinate preparation of annual activity reports and portfolio analysis reports.
  10. Track active portfolio issues (Start-up delays, supervision delays, disbursements delay, projects qualifying for cancellation, slow disbursements, etc.…).
  11. Contribute to the preparation of missions of project Task Managers, participate in missions, if necessary, and provide logistical support for the implementation of the program of conferences and workshops organized by the Bank.
  12. Contribute to the preparation of notes and activity reports, summaries of meetings and/or information notes on operations, progress made, and lessons learned, based on project reports, workshops and information contained in the Bank's database.
  13. Update data management information on SAP for all Bank-financed projects, including contract registration and results, in collaboration with project managers.
  14. Establish a database to track project disbursements & procurement related requests and documents submitted to the Bank.
  15. Perform any other operational support task requested by the Complex/Department/Division/Country Office manager.

 

  1. RESEARCH ASSISTANT

 

  1. Manage and monitor the online submission platform (ScholarOne Manuscript Central) for the African Development Review.
  2. Check and ensure “complete checklist” for all submitted manuscripts: check-in submitted manuscripts and to monitor the full review process.
  3. Create Reviewers’ Accounts and maintain reviewers’ database.
  4. Assign or pass on submitted manuscripts with “complete checklist” to the Editor
  5. Select and invite reviewers at all stages of the review process.
  6. Manage all files associated with a manuscript including timely response to authors’ questions/requests or as may be directed by management.
  7. Generate and create reports on manuscript and user activity.
  8. Generate data bases from internal and external sources as may be required
  9. Formatting documents related to the African Development Review and communicating with the Publishers as may be directed by management.
  10. Provide analytical support to the Research Department through critical literature search and review, data preparation, cleaning and analysis.
  11. Reviewing, revising, formatting and finalizing the publication of Bank’s Working Papers and other major Bank’s knowledge products.
  12. Reviewing, revising, formatting and finalizing the publication of Newsletters.
  13. Ensuring the working paper and briefs are in line with the Working paper guidelines and the Bank’s corporate identity.
  14. Liaise with the Communication Department for posting the brief online.
  15. Any other task that may be assigned by the Task manager / Manager /Director. 

 

  1. PROJECTS ASSISTANT

 

  1. Maintain the investment analysis and modelling platform for all private sector transactions.
  2. Analyze historical and projected financial results.
  3. Perform comprehensive review of third-party financial models.
  4. Construct project financial models that meets f1f9 or SMART standards.
  5. Collect and analyze data on the Bank projects/corporate portfolio.
  6. Provide support on the preparation of periodic and ad ’hoc reports.
  7. Maintain the project activities requests and response tracking database.
  8. Analyze transaction requests data and arrange follow up and reporting actions.

 

  1. Assist with all other tasks assigned to the department as requested by the manager / supervisor.

 

COMPETENCIES (skills, experience and knowledge)

 

  1. Hold at least a bachelor’s degree in the relevant field such as Business Management, Commerce, Administration, Information Technology, Project Management or related discipline.
  2. Have a minimum of four (4) years of relevant and practical experience.
  3. Having private sector experience will be an added advantage.
  4. Good knowledge of administration and office support services, including systems and procedures.
  5. Able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting.
  6. Handling internal and external requests efficiently.
  7. Ability to work and cooperate with others from diverse background.
  8. Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
  9. Demonstrable commitment to delivering excellent customer service focused reception and administration service.
  10. Good writing skills.
  11. Communication.
  12. Problem Solving.
  13. Client Orientation.
  14. Team working.
  15. Operational effectiveness.
  16. Innovation and Creativity.
  17. Integrity and confidentiality.
  18. Good written and oral skills in French or English, depending on the official language of the country of duty station. A good working knowledge of the other language will be considered an added advantage.
  19. Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.
  20. Proof of citizenship or evidence of permanent residency or work authorization in the proposed country of employment.

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THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

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ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

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Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

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Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

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The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

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“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”

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