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Protocol Assistant

Location: 

Abidjan, CI

  • Grade : GS7 
  • Position No. :  50000205
  • Posting Date: 05 November 2021 
  • Closing Date : 04 December 2021 

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THE BANK:

 

Established in 1964, the African Development Bank is the premier pan-African development institution. Its mission is to promote economic growth and social progress across the continent. The Bank has 81 member countries, including 54 African countries (regional member countries). The Banks development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten-Year Strategy (2013 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been defined to strengthen the Ten-Year Strategy, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision for Africa.

 

COMPLEX:

 

The President plans, supervises and manages the business of the Bank Group. Under the direction of the Boards of Directors, the President conducts the business of the Bank and the African Development Fund and manages operations and activities in accordance with the Agreements establishing the African Development Bank and the African Development Fund. The President supervises several Departments and Divisions including Office of the President; Independent Development Evaluation Department; Integrity and Anti-Corruption Department; Compliance Review and Mediation Department; Secretariat to the Sanctions Appeals Board; Administrative Tribunal; Office of the Auditor General; Group Risk Management Function Directorate; General Counsel and Legal Services Department; Communication and External Relations Department; Ethics Office and Office of the Secretary General & General Secretariat.

 

THE HIRING DEPARTMENT:

 

The role of the Office of the Secretary-General and the General Secretariat of the Bank (PSEG) is to facilitate the achievement of the objectives of the Bank's Ten-Year Strategy, the Five Priority Areas (Hi5) and the Development and Service Delivery Model ( DBDM) by improving the decision-making process of governance bodies and strengthening working relationships with shareholders and host countries of the Bank. PSEG comprises: i) the immediate Office of the Secretary General (PSEG.0) which has the additional responsibility of managing the Dissemination and Access to Information (DAI) and Archives section, the Institutional Governance Policy Coordination section and Statutory relations and Coordination of Conferences and Meetings; ii) the Council Affairs and Procedures Division (PSEG1); and iii) the Protocol, Privileges and Immunities Division (PSEG2).

 

The functions of PSEG2 in the context of the Bank's objectives are to manage the relations between the African Development Bank and the Organs of the host country, to provide Protocol services relating to official ceremonies organized by the African Development Bank, to provide assistance to Elected staff, to manage the immunities and privileges granted to the African Development Bank and its staff.

 

THE POSITION:

 

The duties of the Protocol Assistant are as follows:

  • Receive, process and carefully verify documents to maintain and strengthen the trust of African Development Bank partners
  • Ensure the careful preparation of draft notes verbales addressed to the host country and diplomatic missions in with particular attention to preserving the Bank's good image.
  • Prepare administrative correspondence addressed to host country authorities taking into account local specificities.
  • Manage day-to-day affairs with host country and diplomatic missions, in accordance with protocol standards and relevant instruments
  • Ensure the faithful implementation of Partnership Agreements

 

KEY FUNCTIONS:

 

Under the supervision and direction of the Principal Protocol Officer, the Protocol Assistant main tasks are to:

 

  1. Receive and process visa applications from staff members of the African Development Bank and their family members;
  2. Prepare notes verbales for visa applications;
  3. Send visa requests to diplomatic missions for missions, holidays, children's study trips, medical evacuation and transit stays;
  4. File visa documents;
  5. Liaise between PSEG, various ministries and other host country authorities as well as between PSEG and the various Diplomatic Missions;
  6. Welcome and assist the President, Elected staff, official delegations and guests of the African Development Bank at the Airport;
  7. Keep monthly statistics on visa activities;
  8. Process and follow up on visa and residence applications with relevant services;
  9. Ensure protocol is respected at ceremonies and events organized or co-organized by the Bank;
  10. Contribute to ensuring that protocol is respected at African Development Bank Group Annual Meetings and other statutory meetings.

 

COMPETENCIES (skills, experience and knowledge):

 

  1. Hold at least a Bachelors degree in Diplomacy, Law, Administration or other related disciplines.
  2. Possess at least five (5) years of professional experience in the area of Protocol, Public Relations or Public Administration.
  3. The incumbent should also have work experience in a multicultural environment.
  4. General knowledge of Protocol and similar experience in an intergovernmental organization
  5. Possess sound knowledge of diplomatic norms and practices.
  6. Ability to communicate effectively in both written and spoken English or French with a good working knowledge of the other language.
  7. Proficiency in the use of common Microsoft Office applications (Word, Excel, Access and PowerPoint); knowledge of eProtocol and an integrated document management system or quantitative and qualitative data analysis tools would be an added advantage

 

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THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

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ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

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Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

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Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

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The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

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“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”

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