HR Assistant (TA), ALSF

• Grade : GS6 
• Position No. : 50096189 
• Posting Date: 06/26/2025 
• Closing Date : 07/11/2025 

0

THE AFRICAN LEGAL SUPPORT FACILITY (ALSF):

The African Legal Support Facility (ALSF) is an international organisation established by a Treaty in 2008. The Facility is housed by the African Development Bank. Its membership is open to (a) All AfDB Member States (b) other states (c) AfDB and (d) other international organisations or institutions. ALSF’s main objectives include: (i) assisting AfDB’s Regional Member Countries (RMCs) address litigation brought against them by vulture funds (and other such entities); (ii) creating an avenue for AfDB's RMCs to access technical advice when negotiating complex commercial transactions (especially in the area of infrastructure and natural resources); and (iii) investing in and organizing the training of legal counsel from participating RMCs to equip them with legal expertise necessary to better represent their countries.

The Governing Council (“GC”) is made up of representatives of the Facility’s member states, the Bank, and other international organizations. Its functions include determining and approving policy, appointing the Management Board (“Board”), authorizing replenishments of resources, and appointing external auditors. The Management Board comprises five (5) persons appointed by the Governing Council and is responsible inter alia for approving the annual budgets and annual work programs, issuing By-laws, rules and regulations, and making decisions necessary to ensure the efficient and effective operations of the Facility, and overseeing the management of the Facility’s Endowment Fund and exercising of such powers as shall be delegated to it by the Governing Council.

THE POSITION:

The African Legal Support Facility (“ALSF” or the “Facility”) in the context of the professionalization of the HR function and the increase of the HR service workflow, require the services of an HR Assistant, who will assist the Head of HR Unit, Principal Human Resources Officer, in Human Resources matters.

This position is located at the Corporate Affairs Division and reports directly to the Head of HR Unit, Principal Human Resources Officer. The suitable qualified HR Assistant shall assist directly the Head of HR Unit, Principal Human Resources Officer and the Corporate Affairs Division Manager, in Human Resources matters.

The objective of this role is to ensure the smooth operation of the Human Resource (HR) Unit’s activities related to HR and HR records management. Specifically, the position will provide HR support through a direct working relationship and coordinate multiple and diverse HR work processes and activities under the supervision of the Head of HR Unit, Principal Human Resources Officer. This ensures effective implementation of HR decisions within the Division. The role serves as an intermediary for HR matters between the Division Head Officer, Staff, the broader Facility and external stakeholders. The HR assistant will work in close collaboration with the Director, Administrative, Finance and Operations assistants.

RESPONSIBILITIES AND DUTIES OF THE POSITION (description of the Key Functions/Activities/Tasks):

Under the overall supervision of Head of HR Unit, Principal Human Resources Officer, the Human Resource Assistant performs the following:

• Assist the Head of HR Unit, Principal Human Resources Officer and secretarial services to include but not limited to scanning, printing and filing (electronic and hard copy) documents.
• Assist the Head of HR Unit, Principal Human Resources Officer in institutional capacity building services, such as preparation of training plans.
• File and archive of HR documentation in various hard copy and electronic systems.
• Liaise with internal and external clients on HR matters.
• Assist in the follow-up of Contract Agents, Consultants, and Staff contracts in coordination with relevant officers and divisions.
• Assist in the procurement and recruitment processes of consultants and Staff, by liaising with the relevant departments at the AfDB, including:
  • Contacting candidates and asking for information and documents
  • Supporting in screening such as preparing the longlist of candidates
  • Checking eligibility conditions, to validate the conformity of supporting documents.
  • Archiving academic and professional qualifications and employee identification,
• Follow up and update the human and institutional capacity development needs.
• Follow up and update all HR data situations including Staff leave situations.
• Update HR databases to ensure correct templates and data is used for HR reports.
• Manage staff affiliation with insurance.
• Manage HR correspondence as required.
• Assist with internal HR reporting.
• Provide support during absence of other Corporate affairs assistant.
• Arrange internal HR events, meetings and conference calls and receiving visitors.
• Assist with the arrangement of HR external events.
• Prepare and organize HR documents for meetings of Management, Board and GC meetings.
• Prepare and amend HR PowerPoint presentations (external and internal and ensuring appropriate ALSF’ templates are used).
• Perform any other HR and administrative tasks assigned by the Head of HR Unit or the Corporate Affairs Division Manager.

SELECTION CRITERIA (Including desirable skills, knowledge and experience):

Required skills are those related to know-how and interpersonal skills:

• Know (knowledge):

• • Competence in the use of Bank standard software (Word, Excel, Access and PowerPoint). Knowledge of SAP or other ERP systems would be a huge asset.
  • Proficiency in the use of standard equipment (computer, fax, scanner, photocopies etc.)

• Know-how (skills):

• • Good organizational skills, proactive and flexible attitude to work essential.
  • Be able to work under pressure and to prioritize in the dynamic setting of an international and multicultural setting. Ability to work and cooperate with others from diverse background.
  • Handling speedily and efficiently internal and external requests.
  • Ability to manage simultaneous and shifting demands, priorities and tight deadlines.
  • Demonstrable commitment to delivering excellent customer service focused reception, HR and administration services.
  • Be able to multitask, excellent problem-solving skills and high attention to details.
  • Effective communication; highly client oriented, good team working and relations.
  • Ability to operate effectively in a multicultural organization.
  • Good innovative and creative approaches to activities to enhance performance and create added benefits for the clients and the organization.

• Soft skills (behaviors, attitudes):

Integrity and confidentiality

• Language skills:

Proficiency in written and verbal communication in English or French, with a working knowledge of the other.

PARTICULAR CONDITIONS OF JOB EXERCISE (environment, constraints), if applicable:

• Must be a citizen of a member country of the African Development Bank.

QUALIFICATIONS AND EXPERIENCE REQUIRED:

• Relevant Education degree required:        

Hold a minimum of a Bachelor’s degree in Human Resources, administration, or a related field, supplemented by training in secretarial functions/administration/office management.

• Relevant Professional experience required (Including post-graduate internship, …):

Have a minimum of four (4) years of relevant experience in progressive positions, attached to an HR executive’s office, preferably in an international organization.             

THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”