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ADMINISTRATIVE ASSISTANT - SHORT TERM STAFF

Location: 

Abidjan, CI

  • Grade : STS5
  • Position No. : 50086877 
  • Posting Date: 08/03/2022 
  • Closing Date : 09/02/2022 

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THE BANK:

 

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2013 – 2022) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.

 

THE COMPLEX:

 

The Chief Economist/Vice-President for Economic Governance and Knowledge Management (ECVP) is the Bank’s spokesperson on economic matters and the VP for the ‘Economics Governance and Knowledge Management Complex’. The Complex is responsible for (i) providing leadership and visibility for the Bank on economic, finance, financial governance and socio economic development issues; and coordinate the generation of analytical works to inform operational policy; (ii) systematically emphasize the critical role of knowledge, experience, lessons learnt and their tangible impact on sustainable, inclusive transformation of African economies.

 

THE HIRING DEPARTMENT:

 

The African Development Institute (ECAD) coordinates and executes Capacity Development (CD) programs in the regional member countries (RMCs) by (i) providing advisory services on capacity building; (ii) identifying and designing tailored capacity development programmes and implementing the programmes; and (iii) leveraging partnerships and coordinating knowledge dissemination and outreach,  with a view to improving policy-making, economic governance and sustainable development in the Regional Member Countries.

 

THE POSITION:

 The purpose of the job is to provide administrative support, in the coordination of multiple and diverse processes and activities in the division thus ensuring that effective execution of management decisions.

 

KEY FUNCTIONS:

 

Under the Supervision of the Senior Director, the Administrative Assistant (STS) will perform the following:

 

  1. Support the convening of the global community of practice seminars;
  2. Assist in the proof reading and editing of knowledge products;
  3. Receive and register all incoming and outgoing documents of the Department/ Division;
  4. Ensure that documents presented for Director’s signature are complete, with necessary attachments and background documents;
  5. Provide background information to the Director / Manager for appointments with official visitors and/or staff members;
  6. Relay information between Director, Division Managers and other staff members of the department;
  7. Follow up on work deadlines with Division Managers;
  8. Schedule weekly team and ad hoc meetings for the Director, according to schedules and Director's Agenda for the week;
  9. Maintain a filing system in both hard and soft copies to meet the needs of the Department;
  10. Keep a weekly calendar of activities that shows all meetings to be attended by the Director as well as by other staff members. It also includes all external visits to the Department;
  11. Make travel arrangements for the Director including tickets, hotel reservation, etc.;
  12. Assist in preparation of presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
  13. Perform other office administration tasks (photocopies, emails) when the need arises;
  14. Other duties that may be assigned by the Supervisor
  15. Administrative assistance

 

COMPETENCIES (skills, experience and knowledge):

 

  1. Hold a minimum of a Bachelor’s degree in Economics, Accounting, Law, Political Sciences, or a related field. 
  2. Minimum of four (4) years of relevant experience at a similar position.
  3. Experience in professional editing, drafting legal or policy documents, etc.
  4. Good knowledge of administration and office support services, including systems and procedures;
  5. Good coordination skills - methodical and self-organized;
  6. Demonstrable commitment to delivering excellent customer service focused reception and administration service;
  7. Proficiency /good written and oral skills in English and/or French languages.
  8. Good interpersonal, planning and organizational skills;
  9. Ability to think quickly to respond to immediate requests;
  10. Flexibility to adapt, positive attitude towards change, and a constructive and creative approach to problem solving;
  11. Proficiency in the use of standard equipment (computer, fax, scanner, photocopies, etc.);
  12. Communication;
  13. Problem Solving;
  14. Client Orientation;
  15. Team working;
  16. Operational Effectiveness;
  17. Innovation and Creativity;
  18. Attention to detail;
  19. Good analytical skills.
  20. Competence in the use of Bank standard software (Word, Excel, PowerPoint, and Access). Knowledge of SAP is an added advantage.

 

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THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

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ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

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Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

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Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

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The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

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“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”

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