Administrative and Finance Assistant (STS), COUG

• Grade : STS7 
• Position No. : 50097866 
• Posting Date: 03/12/2025 
• Closing Date : 04/11/2025 

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THE BANK:

Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries).  The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2024 – 2033) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.

THE COMPLEX:

The Vice-Presidency for Regional Development, Integration and Business Delivery is responsible for operational relevance, efficiency and effectiveness of the Bank Group’s operational programs, and activities. The Vice Presidency for Regional Development (RDVP) ensures that the Bank operates successfully across its Regional Member Countries and oversee the full implementation of all aspects of the Bank’s Regional Directorates. Within regional development, integration and business delivery complex the Bank has five (5) regional hubs one in each region: South Africa, North Africa, West Africa, East Africa and Central Africa. Each Regional Hub is headed by a Director General.

THE HIRING DEPARTMENT:

The Uganda Country Office falls within East Africa Regional Development, Integration and Business Delivery Hub (RDGE). The Hub oversees a combination of country and liaison offices, as well as non-presence countries. The Director General is accountable for the regional hub. Each Hub houses relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground. Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners. Each country office is headed by a Country Manager.

THE POSITION:

Under the overall administrative authority of the Country Manager the Administrative and Finance Assistant, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of the use of office facilities and resources. He/she will carry out the office’s administrative activities, effective recording, controlling and management of Bank resources, keeping with the Bank’s policies and guidelines.

KEY FUNCTIONS:

Under the Supervision of the Country Manager, the Administrative & Finance Assistant will perform the following:

1. Participate in the preparation of the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters.
2. Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions.
3. Implement financial management and reporting procedures and controls to improve service efficiencies, identify savings and promote the efficient use of resources.
4. Participate in the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures.
5. Prepare and monitor service providers’ contracts.
6. Undertake sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment.
7. Participate in the processing of mission expenditure and advances.
8. Prepare and follow up the refund of taxes paid by the Bank from the Government and the requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members.
9. Handle and follow up the processing of visa applications for official missions and all other Bank official documents.
10. Cordinate the staff members responsible for airport arrival and departure, Hotel bookings, visa and diplomatic handling formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.
11. Any other duties as may be assigned by the Country Manager.

COMPETENCIES (skills, experience and knowledge):

1. Hold a minimum of a bachelor’s degree or its equivalent in accounting, Finance, Audit or Administration or a related field; 
2. Minimum of five (5) years of relevant experience including three (3) years in an accounting firm or in business organizations;
3. Proof of citizenship or evidence of permanent residency or work authorization in Uganda.
4. Membership to an internationally recognized professional accounting body (CA, CPA, ACCA) will be an advantage.
5. Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure.
6. Knowledge and experience in administration, financial accounting and the full range of support services, with a high level of consistent performance.
7. Good written and oral skills in French or English with a good working knowledge of the other language
8. Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage

THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level.  The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

“Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”